15th March 2010


The Meeting of South Cave Parish Council took place in the WI Hall, Church Street, South Cave commencing at 7:00pm


Present:            Cllrs Harrison (Chair), Barnett, Munby, M Turner, L Turner, Lenton, Marsh,

Kelly, Manley and Wright

        Ward Councillors – Tony Galbraith and Rita Hudson

                        Mrs K Cooper – Clerk

                        10 members of the public

        2 Special Police Constables

Public Forum

(i)Due to the speed of some motorists and the potential dangers for pedestrians walking

along Bacchus Lane, could a road sign to alert motorists to pedestrians be installed.

(ii)It has been noticed that a tree near to the new Pavilion looks dangerous and might be

in danger of falling down.  The Clerk is to contact the Social & Recreation Committee to

see if they are aware.


4380310  Apologies for absence

    There were no apologies.


4390310  Ward Councillors Reports (For Information Only)

                Ward Cllr Tony Galbraith:

(i)ERYC Council Tax using reserves and efficiencies is to be increased this year by 1.5% which is the lowest increase ever.  ERYC have allowed a 0.5% increase for staff pay increases, but at this time all pay increases have been frozen.

(ii)£5 million had been budgeted by ERYC for winter treatment and pothole filling, however after this recent winter the figure required looks to be nearer £10 million, ERYC are hopeful of getting some extra funding from the Government.

(iii)The ERYC Car Park review has been completed.

(iv)The ERYC Cabinet meets on 16th March regarding the Local Development Framework.  The Preferred Option Documents will be drawn up and the formal public consultation will begin in April/May for at least 10 weeks.

Ward Cllr Rita Hudson:

(i)Cllr Hudson asked the Council how the current parking situation is working in South Cave. She is to contact John Hannah, Highways Dept at ERYC to confirm the Parish Council’s findings.

(ii)Complaints from residents have been received regarding speeding into the village from the A63/M62 motorway.


4400310   Approval of Previous Meetings Minutes, 15th February 2010

                 Cllr Marsh proposed that the minutes of the meeting of 15th February 2010 be

     approved and entered into records, as a true and accurate record, seconded Cllr

     Manley, All in favour.




4410310   Declarations of Interest           

Cllrs Barnett and L Turner declared a personal interest in one item of Minute ref: 4450310 (iii)(a) due to membership of the organisation.


4420310   Police Matters

                 Two Special PC’s were in attendance to give a report and confirmed that they had

     received 31 calls for service for the period from 15 February 2010 to 14th March 2010.

     The crime statistics reported for South Cave during this period were 3 crimes;  1

     burglary in Brough Road at the building site, 1 theft from school premises and 1 GBH

     incident in Bacchus Lane at Orchard Court.

     Councillors mentioned that motocross bikes are regularly causing a disturbance down

     Northfield Close and the neighbouring footpaths/bridleways.  It was also mentioned

     that paperwork regarding a ‘No Cold Calling’ area around Barnards Drive, Lloyds

     Close and Jobsons Close was handed in to the PCSO’s a while ago but to date, no

      response has been received.  The police confirmed they will look into these matters.


4430310   Committees

                 (i)Cllr Marsh proposed that the Council receive and where necessary adopt the

                  resolutions from within the minutes of the following committee meeting:

     Planning Committee: 1st March 2010

     Seconded Cllr L Turner, All in favour.


4440310   Correspondence

                 The meeting was closed at 7.20pm for Mr R Kingdom and other residents present to

     address the Council regarding the next item on the agenda.  The meeting

     reconvened at 7.30pm.

     At this point, Councillor Jamieson arrived at the meeting at 7.35pm.

     (i)The Council noted and discussed the correspondence received, together with the

     views from the residents present regarding changes to the Greenfield policy in

     South Cave.  Cllr Lenton proposed that a Sub-Committee by set up, to include Mr

     Kingdom, in order to take the matter further, Seconded Cllr Marsh, All in favour.

(ii)The Council noted the minutes of the South Cave Preservation Society Committee

meeting of 10th February 2010.

(iii)The Council noted the minutes of the Haltemprice and Hunsley Local Action Team meeting of 12th January 2010.

(iv)The Council considered the completion of the Rough Sleeping with East Riding of Yorkshire questionnaire. As Councillors have not received any reports or are aware of anyone sleeping rough in South Cave at the present time, a nil return is to be sent.

(v)The Council noted the response received from HSBC Bank.  Cllr Barnett proposed that another letter be sent confirming that the issue regarding access to a full accounting branch and the transport situation has not been addressed by their response, Seconded Cllr L Turner, All in favour.

(vi)The Council noted the East Riding Parish News for March 2010.

(vii)The Council noted and considered the letter received regarding the use of the Cemetery Chapel for a celebratory concert.  Cllr Harrison proposed that due to all the current Health & Safety regulations and potential risks involved, we write back and confirm that this would be impossible to arrange, Seconded Cllr Kelly, All in favour.




(viii)The Council noted the response received from the Pocklington Post regarding the sending and publishing of minutes.  Cllr Barnett proposed that as the minutes in their entirety are public record and available to read at the Town Hall, South Cave Library and on the Website, then the Press are free to obtain them from these sources, Seconded Cllr Marsh, All in favour.

     (ix)The Council noted receipt of ERYC assessment of Watery Plump and that

     recommendation has been made for the area to be kept on the register of Local

     Wildlife Sites.


    At this point, Cllr Wright left the meeting.    

4450310  Finance

                (i)Items for payment for March 2010












Footway Sweeper


Mark A Green

Bull Pasture – Tidy & re-seed


South Cave Show

S137 Grant





IT Specturm Ltd




Agricultural Allotment land rent


Yorkshire Water



UK Host4U

Hosting & Domain name renewal


C Langley

FM Caretaker


JL Hogarth Electrical

Additional power socket for F/Mkt


I Donkin

FM Stalls


SOS Office Supplies

Office furniture






(i)Cllr Marsh proposed that these items be paid on the grounds of sound financial management of the Council, seconded Cllr L Turner, All in favour.

    (ii)The Council noted receipt of the Insurance renewal documentation from

    Allianz/AON (due April 2010) and considered the alternative quote from Came &

    Company (Aviva).  Cllr Harrison proposed that in the interests of fulfilling legal

    obligations and the additional cover offered for the reduced amount, the quote from

    Came & Company be accepted for a three year agreement, Seconded Cllr Marsh, All

    in favour.

    (iii)To resolve that the Council in accordance with its power under s137 & 139 of the

    Local Government Act 1972 should incur the following expenditure which, in the

    opinion of the Council, is in the interests of the area, or its inhabitants and will benefit

    them in a manner commensurate with the expenditure:

    (a)a donation to the Sophia & Elizabeth Barnard Trust.

    Cllr Marsh proposed that a cheque for £250 be sent, Seconded Cllr Kelly, All in


                At this point, Cllr Marsh left the meeting.

    (b)a donation to Sue Ryder Homes.

                Cllr Barnett proposed that a cheque for £250.00 be sent, Seconded Cllr Lenton, Vote: 8

    for, 1 abstention



(iv)Cllr Kelly proposed that the Council approve the terms of reference for the Internal Audit for 2010, Seconded Cllr Lenton, All in favour.

(v)Cllr L Turner proposed that the Council resolve in accordance with its power under s133 of the Local Government Act 1972 and should incur expenditure for the provision of additional (used) office furniture for the Town Hall to the value of £309.00, Seconded Cllr Manley, All in favour.

(vi)The Council noted receipt of the Notice of Annual Audit and the date for Notice of Appointment for the Exercise of Electors’ Rights.


4460310   Administration

                 (i)The Council received new Register of Interest Forms for completion following

                 recommendation from ERYC Monitoring Officer, Mathew Buckley that forms should

                 be reviewed/updated annually. Forms are to be completed and returned to the Clerk as

                 soon as possible.

                 (ii)The Council noted receipt and considered completion of the response form

                 regarding the ERYC Draft Panning for Tourism Accommodation Guide.  Cllr

                 Harrison proposed that the Clerk completes the response form, Seconded Cllr Barnett,

                 All in favour.


4470310  Annual Parish Meeting

                (i)The Council noted the amended date for the Annual Parish Meeting, now to be held

    on 20th May 2010 at the WI Hall.


4480310   ERNLLCA/SLCC

                 (i)The Council approved the Clerk’s attendance at ‘End of Year Finance Training’ on

                 Monday 22nd March 2010 at Swanland Village Hall.  Proposed Cllr M Turner,

     Seconded Cllr Kelly, All in favour.

                 (ii)The Council considered attendance at the ERNLLCA Spring Conference on 17th

                         April 2010 at the Ropewalk, Barton.  Cllr Harrison proposed that Cllr Kelly attend,

                 Seconded Cllr Manley, All in favour.

     (iii)The Council noted the training seminar for Councillors on ‘The Role of the Clerk’.

     (iv)The Council noted the ERNLLCA newsletter for February 2010.


4490310   Trees

     (i)App No. 10/00010/TPO – Fell Beech tree at The Lodge, Ryland Hill, Brough Road

     for Mrs Porter

     Cllr L Turner proposed that the ERYC Tree Officer confirm that if possible the tree

     should be saved, if this is unlikely, then a replacement Beech tree be planted as

     practicably to the original site to maintain the tree belt in this location, Seconded Cllr

     M Turner, All in favour.


4500310   The Council noted the date of next Parish Council Meeting – Monday 19th April 2010.