17th May 2010


The Meeting of South Cave Parish Council took place in the Town Hall, 42 Market Place, South Cave commencing at 7:00pm


Present:            Cllrs Harrison (Chair), Barnett, Manley, Kelly, M Turner, L Turner, Munby and


        Ward Councillors: Rita Hudson and Tony Galbraith

                        PCSO Nick Overton

        Clerk: Mrs K Cooper


Public Forum

 (i)It was reported that the Caravan Site down Stonepit Road has now been cleared and a

  new tenant has moved in.


4640510  Election of Chairman & Declaration of Acceptance of Office

Cllr Manley thanked Cllr Harrison for his work as Chairman over the last year and proposed that Cllr Harrison be elected again as Chair for the year 2010/11, seconded Cllr Barnett, All in favour.  Cllr Harrison signed the Declaration of Acceptance of Office.


4650510 Election of Vice Chairman

Cllr Kelly proposed that Cllr M Turner be elected as Vice Chairman for the year 2010/11, seconded Cllr Wright, All in favour.


4660510 Apologies for absence

Cllr Barnett proposed that apologies be accepted from Cllrs Marsh, Jamieson and Lenton, seconded Cllr L Turner, All in favour.


4670510 Organization of Committees

               Appointment of members or representatives to serve on the mentioned committees

(a)   Finance, Training & General Policy – All members of Council

(b)   Farmers Market – Cllrs Kelly, Manley and Harrison

(c)    Open Spaces – Cllrs Turner, Harrison, Mrs Barnett, Mrs Turner, Mrs Manley, Jamieson and Munby

(d)   Planning & Technical Services – Cllrs Harrison, Turner, Kelly, Marsh, Lenton, Mrs Turner, Mrs Barnett and Munby

(e)   ERNLLCA – Cllrs Harrison and Mrs Barnett

(f)     South Cave Social & Rec. Committee – Cllr Mrs Turner

(g)   S & E Barnard Trust – Cllrs Mrs Turner and Mrs Barnett

(h)   Mrs Barnard’s Allotment Charity – Cllr Turner and Mr Pattison

(i)     Samuel Jobson’s Charity – Mr Mann, Mrs Binns and Mrs Cooper                 

(j)     Police Liaison Representative – Cllr Kelly

(k)   School Liaison Representative – Cllr Marsh

(l)     Emergency Committee – Cllrs Harrison, Marsh, Mrs Barnett, Mrs Manley, Lenton and M Turner

(m) Planning – All members of Council





4680510  Ward Councillors Reports (For Information Only)

Ward Cllr Galbraith advised Council:

(i) He attended the ERYC AGM and advised that for the civic year 2010/11 the new Chair was Cllr David Rudd, Market Weighton and the new vice-chair, Cllr Kay West, Pocklington.

(ii)ERYC Local Development Framework has chosen 17 potential areas in South Cave for development to 2026.

(iii)The ERYC early retirement issue regarding one of the ERYC Directors has been publicised recently.  This ‘85’rule (age plus service) was introduced when ERYC was formed back in 1999. ERYC has decided to review this, although not retrospectively.

Ward Cllr Hudson advised Council:

(i)That whilst walking around South Cave she had received praise/comments for the work South Cave Parish Council do, how nice the Town Hall looks and especially the work with the Farmers’ Market.

(ii)Residents had mentioned the usual parking problems in and around the village, particularly Market Place and Church Street.


4690510  Approval of Previous Meeting’s Minutes

Cllr Manley proposed that the minutes of the meeting of 19th April 2010 be approved and entered into records, as a true and accurate record, seconded Cllr Barnet, Vote: 6 for, 1 abstention (not present at meeting of 19th April).


4700510  Declarations of Interest

There were no Declarations of Interest.


4710510  Police Matters

(i)PCSO Nick Overton reported that there were 14 crimes this month:

2 burglary (1 dwelling and 1 other), 3 vehicle crimes, 4 thefts (all connected to one location and one crime), 1 assault, 1 making off without payment and 3 criminal damage (all at the school). 

(ii)Issues mentioned to PCSO Overton were anti social behaviour at the new Pavilion, vans parking on and obstructing the pavement along Beverley Road and Humberside Aggregates still using Beverley Road which has a restricted weight limit.  PCSO Overton confirmed he will look into these matters.


4720510  Committees

                The Council received and where necessary, adopted the resolutions from within the

    minutes of the following committee meetings:

    Finance & General Policy, 12th April 2010 – Proposed Cllr M Turner, Seconded Cllr

    Manley, All in favour.

    Planning and Technical, 26th April 2010 – Proposed Cllr Barnett, Seconded Cllr

    Munby, All in favour.

                Open Space, 26th April 2010 – Proposed Cllr Barnett, Seconded Cllr Munby, All in







4730510  Finance

                (i)Items for payment for May 2010











CIT Vendor Finance

Photocopier rental 



Street Lights 09/10





Stafforce Ltd

Footway Sweeper


Smiths of Derby

Town Hall Clock Repairs


ERYC Supplies



D S Walker

Independent Internal Audit



Annual Subscription



LCR Subscription


Caves Festival of Arts

S144 Grant


I Donkin

FM Stalls


C Langley

FM Caretaker


Cllr A Kelly

Travel Expenses


Petty Cash



K Cooper

Ink cartridges


J Ellerker

Green Machine Refurbishment


R Sheppard

Newsletter delivery


Vale Developments Ltd

6th payment – Town Hall works






 (i)Cllr M Turner proposed that these items be paid on the grounds of sound financial

 management of the Council, Seconded Cllr Munby, All in favour.

 (ii)Cllr Barnett proposed that the Council appoint Mr D S Walker as internal Auditor for

 the year 2010/11, Seconded Cllr Manley, All in favour.

 (iii)Cllr Barnett proposed that the Council approve the year-end accounts for 2009/10,

 Seconded Cllr L Turner, All in favour.

 (iv)Cllr Manley proposed that the Council receive the Report for the year  2009/10 from

 the Internal Auditor, Seconded Cllr Munby, All in favour.

 (v)Cllr L Turner proposed that the Council approve the Annual Governance Statement

 for 2009/10, Seconded Cllr Munby, All in favour.

 (vi)The Council considered a report and quotation received from Smiths of Derby to

 have essential work/cleaning done to the Town Hall Clock.  Cllr Barnett proposed that in

 the interests of the Council, the village and its inhabitants, the Council resolve, under the

 Parish Council Act 1957, s2, to incur the expenditure to have the essential work done to

 the Town Hall clock, Seconded Cllr Kelly, All in favour.

 (vii)Cllr M Turner proposed that now that the glass has been installed to the front of the

 Town Hall, the Council approve the 6th payment to Vale Developments for works to the

 Town Hall on grounds of sound financial management, Seconded Cllr Barnett, All in








4740510  Correspondence

                (i)The Council noted the minutes of the South Cave Preservation Society Committee

    and AGM, 7th April 2010 and 5th May 2010.

    (ii)The Council noted the South Cave Preservation Society Annual Report and

    Accounts for 2009.

    (iii)The Council noted the South Cave Preservation Society War Memorial Working

    Party minutes, 10th March 2010.

    (iv)The Council noted the minutes of the Haltemprice & Hunsley Local Action Team,

    9th April 2010.

    (v)The Council noted ERYC approved Street Lighting Schemes for 2010/11.

    (vi)The Council noted 2010/11 is the final year for ERYC 60/40 Funded Replacement

    Lighting Programme.

    (vii)The Council noted the full ERYC Local Wildlife report received for Watery


    (viii)The Council noted the response received from HSBC.

    (ix)The Council noted the East Riding Parish News for April 2010.

    (x)The Council noted the letters received regarding the cemetery and chapel.

    Cllr Harrison proposed that the letter regarding the cemetery is delegated to the Open

    Spaces Committee for discussion, Seconded Cllr Wright, All in favour.  With regard

    to the letter concerning the Chapel, Cllr Harrison proposed that a response be sent to

    ascertain a detailed scheme/proposal for an event at the chapel, upon receipt of which,

    further consideration and a full Risk Assessment can be undertaken, Seconded Cllr

    Kelly, All in favour.

    (xi)The Council noted receipt of the ERYC Local Development Framework –

    Consultation papers and Potential Sites Allocations Development Plan Documents.


4750510  Administration

                  (i)The Council noted the response received from ERYC regarding outstanding Tree

    replants in South Cave.  As these do not appear to be the trees mentioned back in

    October 2009, the Clerk is to check back to see who from ERYC attended the meeting

    and advise Ward Councillor Galbraith, who is going to look into the matter.

    (ii)The Council noted the Woodland Trust 10th Anniversary Celebration Invitation.

                (iii)The Council discussed the pedestrian access and traffic problems along Wadley

                Plump.  Cllr Barnett proposed that a copy of the letters sent to ERYC regarding this

    issue are given to Ward Councillor Galbraith to look into the matter and we contact

    South Cave CE Primary School to see if they have received any response from ERYC

    Highways regarding the lane, Seconded Cllr L Turner, All in favour.



(i)The Council noted the ERNLLCA Newsletter for April 2010.


4770510   Annual Report

                 The Council considered the publication and contents of the Annual Report covering

     2009/10 and concluded that the format issued last year remain the same for

     transparency and accountability.







4780510   ERYC Planning Decisions

                 (i)DC/10/01016/PLF/WESTES  -  Erection of two storey extension to side following

     Demolition of existing extension at 17 Beverley Road, South Cave  -  Granted with

     conditions (No obj).

     (ii)DC/10/00693/PLF/WESTES  -  Erection of single storey extension to side, erection

     of extension to existing garage and demolition of existing outbuilding (Amended

     scheme of 09/04275/PLF) at Dormy Cottage, 48 Pinfold, South Cave  -  Granted with

     conditions (No obj).

     (iii)DC/10/00888/PLF/WESTES  -  Erection of detached dwelling at Land South of

     38 West End, South Cave  -  Granted with conditions (Ref.).

                 The Council noted the above decisions made by ERYC.


4790510    Planning

      (i)DC/10/00974 & 00976/PLF/WESTES – Conservation Area Consent and Full

      planning permission

      Erection of a single storey extension to rear and reconstruction of garage to re

      Orientate access at Old Priory, 8 Station Road, South Cave for Mr & Mrs P Burnett.

      Cllr Wright proposed that the Parish Council raise no objection to the application as

      it has no adverse effect on the property, neighbouring properties, street scene and has

      no adverse effect on the character or appearance of the Conservation Area, Seconded

      Cllr Kelly, All in favour.


4800510     To note the date of next Parish Council Meeting – Monday 21st June 2010