20th April  2009


The Meeting of South Cave Parish Council took place in the Town Hall, 42 Market Place, South Cave commencing at 7:00pm


Present:        Cllrs M Turner, Barnett, Harrison (Chair), Lenton, Scott and L Turner

                Ward Councillor Galbraith

                                    Police Inspector Thirkettle for Minute Ref:

                Mrs K R Richmond – Clerk



  Public Forum

(i)It was advised that a professional asbestos survey of the Town Hall be carried out.

(ii)The ditch alongside the A63 has been cleaned out.

(iii)The height of the fencing on Brough Road was brought to Council’s attention

(iv)The Annual Spring Clean went well, with over 30 volunteers, including members of the Neighbourhood Action Team, and Ward Councillors.


2950409 Apologies for absence

Cllr M Turner proposed that apologies be accepted from Cllrs Manley, Kelly and Marsh, seconded Cllr Scott, All in favour.


2960409 Ward Councillors Reports (For Information Only)

Ward Cllr Galbraith advised that

(i)several appeals regarding permission for renewable energy sites had been granted

(ii)The car parking question for the East Riding was continuing

(iii)A communication problem has arisen regarding consultation on a new lighting scheme on Plantation Drive.


2970409 Approval of Previous Meeting’s Minutes

Cllr Barnett proposed that the minutes of the meeting of 16th March 2009 be approved and entered into records, as a true and accurate record, seconded Cllr Lenton, All in favour.


2980409 Declarations of Interest

 (i)Cllr L Turner declared a personal interest in Minute ref: 3010409 (iv) due to membership of the organisation

(ii)Cllr Scott declared a personal interest in Minute ref 3030409 (ii) due to membership of the organisation.


2990409 Police Matters

(i)Inspector Thirkettle then addressed the meeting, regarding his background and ethos towards community policing. The Parish Council’s concerns regarding a lack of police presence were discussed. He advised that performance measures were now in place and that any problems should, in the first instance be referred to Sgt Alison Bradley or PC Shaun Bagley. The Chairman thanked Inspector Thirkettle for his time.



(ii)Statistics for April included one theft from a motor vehicle, one damage to a vehicle, two burglary other, one drugs offence, and two making off without paying. Insp Thirkettle advised that in comparison with the rest of the area, this was a low crime rate.


3000409 Committees

(i)The Council received and where necessary, adopted the resolutions from within the minutes of the following committee meetings:

             Open Space Committee – 19th March 2009, Cllrs Scott, Barnett, All in favour

            Planning & Technical Services – 19th March 2009 Cllrs Harrison, L Turner, All in favour

            Farmers Market – 2nd April 2009 Cllrs Scott, Harrison, All in favour.


3010409    Finance

  (i)Items for payment for April 2009











R Sheppard



S Vincent

Garage Rent


M Green

Bonfire site


IT Spectrum



R Sheppard

Brush heads


K Richmond

Ink Cartridges





Northcliffe Media Ltd






Kingston Coms

Tel & Broadband


DMH Solutions Ltd

Risk Assessment


Atkinson Printers




Salt Bins


Smiths of Derby



Hackett & Williamson

HT printing


S Cave Soc & Rec







Rates - Cem



Rates - Town Hall


R Sheppard

Newsl Distrib


Cllr Kelly

Travel Exp





C Langley

FM Supervisor















Cllr Scott proposed that these items be paid on the grounds of sound financial management of the Council, seconded Cllr M Turner, All in favour.


(ii)Cllr Harrison proposed that the risk assessments for the year 2009/10 be accepted and implemented, seconded Cllr Barnett, All in favour.

(iii)Cllr M Turner proposed to resolve renewal of insurance with AON Insurance Company due on 1st April 2009, the last of the three year agreement, seconded Cllr L Turner, All in favour.;

(iv)Councillors considered a donation of £200 to South Cave in Bloom under LGA 1972 s144, for a bench seat at Rawdale Close. Cllr Lenton proposed that in order to enhance this area further, a donation be made to the group for the purchase and installation of a seat, seconded Cllr Scott, All in favour.

(iii)To resolve that the Council in accordance with its power under S137 & 139 of the Local Government Act 1972 should incur the following expenditure which, in the opinion of the Council, is in the interests of the area, or its inhabitants and will benefit them in a manner commensurate with the expenditure:

A £50 donation to the Royal British Legion for the laying of a Parish Council wreath at the Remembrance Service (to be done annually), proposed Cllr Harrison, seconded Cllr M Turner, All in favour.


3020409  Correspondence

(i)Councillors noted the Local Councils & Markets Seminar (NALC and NABMA) to be held at Lichfield on 28th April 2009

(ii)The Council noted receipt of the South Cave Preservation Society minutes of AGM and management committee meetings.

(iii)The Council considered a letter from Sue Ryder Care regarding fund raising, with the Clerk requested to obtain posters and information in support of the walk.

(iv)Councillors noted a letter of thanks from South Cave Show Committee


3030409  Administration

(i)The Council noted that an election has not been called so the vacancy can be filled by co-option. The Clerk advised that notices had been placed in the notice boards. It was suggested that a notice be put in the local newspaper.

 (ii)Councillors discussed a letter received from South Cave Preservation Society regarding the proposals for the enhancement of the War Memorial. Cllr Harrison proposed that thanks go to the Preservation Society for their work, and that the Parish Council supports the proposed changes to the Memorial, seconded Cllr Turner, All in favour.

(iii)The Council noted the Haltemprice and Hunsley Picture of Place

(iv)Councillors noted the letter regarding the replacement street lighting scheme on Plantation Drive/St Katherine’s Road. Cllr Lenton proposed that a letter be sent to the Street Lighting Dept asking why there was insufficient time for consultation, why there was an increase in wattage, and advising that it is dog wardens that enforce dog fouling by-laws not the Police, seconded Cllr Barnett, All in favour. Copies to Mrs Holden, Mr King and Ward Cllr Galbraith.


3040409 Annual Parish Meeting

(i)It was noted that the Annual Parish Meeting would take place on 23rd April at the WI Hall, and that a representative of Humberside Police is to attend.






(i)The Council  received a report regarding the ERNLLCA Spring Conference from Cllr Kelly


3060409        Planning - Trees

(i)App No 6371 – fell a tree at Cravens, Station Road, South Cave. Cllr Lenton proposed that no objections be raised, but would require a replacement of suitable species., seconded Cllr M Turner, All in favour.

(ii)The Council considered the changes to the Conservation Area limits as proposed by the Conservation Officer. Cllr Turner proposed that the Parish Council raises no objection to the exclusion of the "new" development at Bull Pasture, but would ask that the properties that edge Water Lane to the east (long front gardens) are put into the Conservation Area to preserve the open character of this area, seconded Cllr L Turner, vote: 4 in favour 2 against. Cllr M Turner proposed that consideration be requested to include a part of Beverley Road within the revised Conservation Area, along the beck side to First Lane, and up to Middle Garth Drive on the northern side, in order to preserve the character of this entry point to the village, seconded Cllr Harrison, All in favour.

(iii)The Council considered a letter from Chevin Housing Association regarding land at Everthorpe Hall. Cllr Harrison proposed that the Council raises no objection to the proposals in principle but would like to see an updated Housing Needs Survey, seconded Cllr Barnett, All in favour


3070409  Staffing Matters

(i)The Council noted the procedure for selecting applicants for interview.

(ii)Cllr Scott proposed that an offer of position to the preferred candidate after interview be made on the terms and conditions as advertised, seconded Cllr M Turner, All in favour.


3080409   Cllr R Scott

Although not on the agenda, it was noted that it was Cllr Scott’s last meeting on the Council. Cllr Harrison wished to take a vote of thanks to Cllr Scott for his great contribution to the work of the Council, seconded Cllr L Turner, All in favour.       


3080409   To note the date of next Parish Council Meeting – Monday 18th May 2009