14th May 2007



The Meeting of South Cave Parish Council took place in the Town Hall, 42 Market Place, South Cave commencing at 7:00pm


Present:                                     Cllrs Scott, Turner, Marsh, Kelly, Wright, Harrison, and Mrs Turner

                        Mrs K R Richmond – Clerk

                        Former Vice-Chair – Mrs M Binns for the first two items

                        PCSO Watts

                        Ward Cllrs Hudson, Galbraith and Smith

                        1 Member of the public

   Public Forum

(i)The member of the public addressed the Council regarding the potential for          clustering within contiguous parishes along the A63 corridor, with particular regard to the Parish Plans.

(ii)An advertising trailer was also brought to Council’s attention.


 Former Councillor, Mrs Binns, took the Chair for the following two items before leaving the meeting.

0010507 Election of Chairman & Declaration of Acceptance of Office

Cllr Wright proposed that Cllr Mrs Manley be elected in absentia as Chair for the year 2007/8, seconded Cllr Scott, vote: six in favour 1 abstention. Cllr Mrs Manley will be asked to sign the Declaration of Acceptance Of Office immediately on her return.


0020507 Election of Chair for this meeting

Cllr Wright proposed that Cllr Scott, as having experience of Chairmanship, take the Chair for this meeting, seconded Cllr Marsh, All in favour.


Cllr Scott took the Chair for the rest of the meeting

0030507 Election of Vice Chairman

Cllr Scott proposed that Cllr Mann be elected in absentia as Vice Chairman for the year 2007/8, seconded Cllr Kelly, All in favour.


0040507 Apologies for absence

Cllr Wright proposed that apologies be accepted from Cllr Lenton, Mann, Mrs Barnett and Mrs Manley, seconded Cllr Harrison, All in favour.


0050507 Organization of Committees

Appointment of members or representatives to serve on the                                          under mentioned committees (categories may be subject to change)

          (a)Farmers Market – Cllrs Mann, Scott and Mrs Manley

(b)Finance, Training & General Policy  - Full Council

(c)Open Spaces – Cllrs Scott, Turner, Harrison, Mann, Mrs Barnett, Mrs Turner and Mrs Manley

(d)Planning & Technical Services – Cllrs Wright, Harrison, Turner, Kelly, Marsh, Lenton, Scott, Mrs Turner and Mrs Barnett

(e) ERNLLCA: Cllrs Mann and Manley                                        Initialled………

(f) South Cave Social & Rec. Committee: Cllr Mrs Turner

(g) S & E Barnard Trust: Mrs Binns

(h) Mrs Barnard’s Allotment Charity: Cllr Turner and Mr Pattison

(i) Samuel Jobson’s Charity: Cllr Mann, Mrs Richmond and Mrs Binns

(j) Police Liaison Representative: Cllr Kelly

(k) School Liaison Representative: Cllr Mrs Barnett

(l) Emergency Committee: Cllrs Mann, Wright, Scott, Marsh, and Harrison (3 of 5)

                        (m)Planning (including Conservation, Environment & Trees) – Full Council


0060507 Ward Councillors Reports (For Information Only)

The two new Ward Councillors and Cllr Hudson introduced themselves to Council


0070507 Approval of Previous Meeting’s Minutes.

Cllr Marsh proposed that the minutes of the meeting of 16th April 2007 be approved and entered into records, as a true and accurate record, seconded Cllr Turner, All in favour.


0080507 Code of Conduct

Clerk    (i)Cllr Marsh proposed that, on the grounds of transparency and accountability, the Council should include paragraph 12(2) of the new code and resolved the adoption of the Model Code of Conduct for Parish & Town Councils – Local Authorities (Model Code of Conduct) Order 2007 No. 1159, with the inclusion of the aforementioned clause, seconded Cllr Harrison. The Clerk is to bring an amendment to Standing Orders before the next meeting of the Council, and to notify the Standards Board for England of the adoption of the new Code, including paragraph 12(2).


0090507 Declarations of Interest

Cllr Scott declared a personal interest in Minute Reference: 0120507(i) and (ii) through being a member of the organisations.


0100507 Police Matters

               (i)PCSO Watts advised that the crime figures for May 2007 were low, with no thefts from motor vehicles, but that there had been three burglaries, one burglary other, two thefts and three other crimes. Parking on double yellow lines at the school and on Market Place had also been targeted.


0110507    Finance

  (i)Items for payment for May 2007










Univ of Glos









C Langley

Mkt Sup & caretaking


Robinson & Sawden

Repairs to Chapel gutters


Cllr G Manley

Travel Expenses


All. Cornhill

Fidelity cover


M Green






SC Social & Rec



Petty Cash



Inland Revenue



RJN Contracting

Mole Pellets


SC Festival










Clerk       Cllr Marsh proposed these items be paid, in the interests of the smooth running of the Council, seconded Cllr Harrison, All in favour.

(ii)Having received favourable references for 2006/7, Cllr Harrison proposes the appointment of Mr D S Walker as internal Auditor for the year 2007/8, in the interests of sound financial management, seconded Cllr Marsh, All in favour.

GM/AM   (iii)Cllr Harrison proposed that the Cllr Mrs Manley (Chair) Cllr Mann (Vice Chair) and Cllr Scott as well as the Clerk to countersign be appointed signatories for the HSBC bank accounts in the interests of sound financial management and as per Financial Regulations, seconded Cllr Wright, All in favour.

Clerk    (iv)The Council discussed a letter from the Royal British Legion for a grant under section 137 of the LGA 1972 in support of the Annual Fruit, Flower & Vegetable Show. Cllr Marsh proposed that the Council should support a local charity and village event, proposing a contribution of £230:00 under s137 of the LGA 1972, seconded Cllr Turner, All in favour.


0120507  Correspondence

        (i)The Council noted receipt of the South Cave Preservation Society AGM minutes and minutes of the Management Committee meeting of 11th April 2007

        (ii)Councillors noted South Cave In Bloom Association minutes of 11th April 2007


0130507 Committees

        (i)The Council received and where necessary adopted the resolutions from within the minutes of the following committee meetings:

                Farmers Market Committee: 24th April 2007

                Open Space Committee: 24th April 2007

                Planning Committee: 30th April 2007

                Planning & Technical Services Committee: 30th April 2007

Proposed Cllr Harrison, seconded Cllr Marsh, All in favour.


0140507  Administration

Clerk        (i)The Council received a report on election procedures at the West End polling station, and in the interests of democratic equity, Cllr Harrison proposed that the Clerk send the Returning Officers response to ERNLLCA for their legal opinion, seconded Cllr Marsh, All in favour.

Clerk       (ii)The Council considered the solicitors letter regarding the land registration of 40-42 Market Place, South Cave, and agreed to proceed on the basis suggested, as it is best to have the building registered, seconded Cllr Harrison, All in favour.

        (iii)In the interests of maintaining adequate management systems, Cllr Turner proposed that the Policy for submission of Councillors Apologies for non-attendance at meetings be adopted, seconded Cllr Marsh, All in favour.

        (iv)Cllr Harrison proposed that the Age Discrimination Policy be adopted to maintain adequate management systems, seconded Cllr Marsh, All in favour.





        (v)Councillors considered the inclusion of photographs of councillors in subsequent newsletters and at the entrance to the Town Hall to be a suitable way of raising awareness of Council and its Councillors, proposed Cllr Kelly, seconded Cllr Marsh, All in favour.


0150507    LCAS

Clerk        (i)Cllr Marsh proposed that the Clerk attend the Annual LCAS Seminar – South Kirby, 12th June 2007, no charge for one delegate in the interests of increasing the knowledge base of the Council, seconded Cllr Turner, All in favour.


0160507  Twinning

Clerk        (i)Councillors noted receipt of the meeting notes, and considered the recommendations within. Cllr Harrison proposed that whilst the Council supports the initiative, it is premature for the Council to become involved at this stage, but would actively support twinning, including making the Town Hall available for meetings, and by publishing articles in the Parish Council newsletters, seconded Cllr Turner, All in favour.


0170507   Area Forum

AM        (i)Councillors considered items for discussion for future meetings including time limitations on the 20mph school zone, and 30mph repeater signs.


0180507  Planning

Clerk      (i)DC/07/02217/PLF/WESTES – Full Planning Permission

Erection of conservatory to rear and porch to front following demolition of existing conservatory and porch at Rylands Garth, Stonepit Road, South Cave for Mr and Mrs Boardman. Cllr Turner proposed that the Parish Council raise no objection to the application, as it has no adverse effect on the property, neighbouring properties or the street scene, and has no adverse effect on the character or appearance of the Conservation Area, seconded Cllr Harrison, All in favour.


0190507  Date of next Meeting

The date of next Parish Council Meeting will be Monday 18th June 2007.


            Meeting Closed at 8:50pm.




Dated……………                                                                                           Signed…………………..