19th May 2008



The Meeting of South Cave Parish Council took place in the Town Hall, 42 Market Place, South Cave commencing at 7:00pm


Present:                                     Cllrs Scott, Turner, Marsh, Lenton, Harrison, Mrs Barnett, and Mrs Manley

                        Mrs K R Richmond – Clerk

                        PC S Bagley


   Public Forum

(i)A suggestion had been made that South Cave hold a scarecrow competition.

(ii)The resignation of Cllr Mann was reported – this matter to be put on the next agenda after formal procedures have been followed

(iii)It was noted that the grating at the beck on Trinity Fold has been cleaned.

(iv)A skip placed on the pavement was noted.


1550508 Election of Chairman & Declaration of Acceptance of Office

Cllr Mrs Manley proposed that Cllr Harrison be elected in absentia as Chair for the year 2008/9, seconded Cllr Mrs Barnett, vote: five in favour 1 abstention. Cllr Harrison signed the Declaration of Acceptance Of Office.


1560508 Election of Vice Chairman

Cllr Scott proposed that Cllr Mrs E Barnett be elected as Vice Chairman for the year 2008/9, seconded Cllr Lenton, All in favour.


1570508 Apologies for absence

Cllr Marsh proposed that apologies be accepted from Cllrs Wright, Kelly, Mrs Turner, seconded Cllr Lenton, All in favour.


1580508 Organization of Committees

Appointment of members or representatives to serve on the                                          under mentioned committees (categories may be subject to change)

          (a)Farmers Market – Cllrs Scott, Kelly and Mrs Manley

(b)Finance, Training & General Policy  - All members of  Council

(c)Open Spaces – Cllrs Scott, Turner, Harrison, Mrs Barnett, Mrs Turner and Mrs Manley

(d)Planning & Technical Services – Cllrs Wright, Harrison, Turner, Kelly, Marsh, Lenton, Mrs Turner and Mrs Barnett

(e) ERNLLCA: Cllrs Harrison and Mrs Barnett                                        

(f) South Cave Social & Rec. Committee: Cllr Mrs Turner

(g) S & E Barnard Trust: Cllr Mrs Turner

(h) Mrs Barnard’s Allotment Charity: Cllr Turner and Mr Pattison

(i) Samuel Jobson’s Charity: Mr Mann, Mrs Richmond and Mrs Binns

(j) Police Liaison Representative: Cllr Kelly

(k) School Liaison Representative: Cllr Marsh


(l) Emergency Committee: Cllrs Harrison, Scott, Marsh, Mrs Barnett and Mrs Manley (3 of 5)

                        (m)Planning  - All Members of Council


1590508 Ward Councillors Reports (For Information Only)

There were no Ward Councillors present.


1600508 Approval of Previous Meeting’s Minutes.

Cllr Scott proposed that the minutes of the meeting of 21st April 2008 be approved and entered into records, as a true and accurate record, seconded Cllr Mrs Manley, All in favour.


1610508 Declarations of Interest

Cllr Mrs Manley declared a personal interest in Minute Reference: 0120507(i) being a member of the organisation.

Cllr Scott declared a personal interest in Minute Reference: 0120507(i) being a member of the organisation.


1620508 Police Matters

(i)PC Bagley reported that there had been twelve crimes reported, including five thefts from motor vehicles, three damages, three thefts and one “scam” . It was also reported that four tickets had been issued to drivers of vehicles parking/waiting on the pedestrian crossing zig-zags on Market Place.


1630508 Committees

(i)The Council received and where necessary, adopted the resolutions from within the minutes of the following committee meetings

                         Open Space Committee: 28th April 2008

                         Planning Committee: 4th April 2008

                        Town Hall Committee: 14th May 2008 (to be tabled)

Cllr Marsh proposed that the minutes from the committee meetings be adopted in the interests of sound management of the Council, seconded Cllr Mrs Manley, All in favour.


1640508 Annual Parish Meeting

(i)The Council noted the content of the draft minutes for the Annual Parish Meeting. There were no further matters to be put on the Parish Council agenda.


1650508    Finance

  (i)Items for payment for May 2008                











Univ of Glos






K Richmond

Travel Expenses


Cllr Kelly

Travel Expenses


Smith of Derby Ltd

Clock Maint.


Zurich LCAS



R Sheppard




Street Lights


C Langley

Market Supervisor


Sands Lane Nursery

Stall Assembly








R Sheppard










Cllr Turner proposed that these items be paid on the grounds of sound financial management of the Council, seconded Cllr Marsh, All in favour. Cllr Turner also proposed that a letter of thanks be sent to Mr R Sheppard for the successful refurbishment of the playpark benches, seconded Cllr Mrs Barnett, All in favour.

(ii) Cllr Turner proposed that Mr D S Walker be appointed as internal Auditor for the year 2008/9, as he provides a thorough service, seconded Cllr Mrs Manley, All in favour.

(iii)The Council noted the display of the Notice of Appointment of Date for the Exercise of Electors’ Rights (1st May to 4th June 2008).

(iv)In the interests of transparency and accountability, Cllr Marsh proposed the approval of  the year-end accounts for 2007/8, seconded Cllr Mrs Manley, All in favour.

(v)The Council receive the report for the year 2007/8 from the Internal Auditor, proposed Cllr Marsh, seconded Cllr Mrs Manley, All in favour.

(vi)In the interests of sound financial management, and to fulfil legal obligations, Cllr Scott proposed that the Annual Governance Statement for 2007/8 be completed by Council, seconded Cllr Marsh, All in favour. The form was duly completed and signed by the Chairman.

(vii)The Council considered making a further grant under section 19 of the Local Government (Miscellaneous Provisions) Act 1976 to the South Cave Social & Recreation Committee Pavilion Fund, as per minute: 1180208. Cllr Turner proposed that a grant of £500 be made to support this local group, seconded Cllr Marsh, vote: 5 in favour 2 against.


1660508  Correspondence

        (i)The Council considered attendance at a Service of celebration of 60 years NHS Hull & East Riding, Beverley Minster, 4th July 2008 at 2pm. Cllrs Kelly and Mrs Manley are to attend.

        (ii)Councillors considered a letter regarding the Humber Bridge tolls. Cllr Marsh proposed that in the interests of supporting the region, the Clerk is to write in support of the campaign, seconded Cllr Harrison, all in favour.

        (iii)The Council considered the proposed changes to the Payphone Kiosks, (Nunnery Walk and Beck Road) with Cllr Lenton proposing that a letter of objection be sent, as there are long distances between phone kiosks, and that mobile coverage from some networks is poor in this area, seconded Cllr Turner, All in favour.

        (iv)Councillors noted the Independent Reconfiguration Panel Review (NHS) for Scarborough & North East Yorkshire, with the information being retained in the office.




        (v)The Council noted receipt of the South Cave In Bloom Association Annual Meeting Minutes, with Cllr Marsh proposing that an expression of thanks be sent to Mrs Mole for the vision and hard work involved in enhancing Market Place, seconded Cllr Mrs Barnett, All in favour.

        (vi)Councillors considered attendance at the Visit Hull & East Yorkshire Tourism Seminar 2nd June, KC Stadium 9.45am, and due to the interest in increasing tourism in the area, Cllr Harrison, and possibly Cllr Mrs Manley are to attend, proposed Cllr Turner, seconded Cllr Lenton, All in favour.


1670508  Administration

        (i)The Council considered arrangements for attendance at “The Party in the Parish” on 7th June 2008, Cllr Mrs Barnett and the Clerk are to liaise.

        (ii)Councillors discussed arrangements for office cover during opening hours in the absence of the Clerk. It was proposed that in the interim, the Clerk and Administration Assistant work out the most suitable hours, without decreasing the number of  hours open to the public; trial it for two months, then bring a report back to Council, proposed Cllr Harrison, seconded Cllr Marsh, All in favour.

        (iii)The Council noted changes within the complaints procedure regarding the conduct of Councillors

        (iv)Councillors considered making further investigations regarding a change of name to South Cave Town Council,  but as it was felt that the existing name was still appropriate, Cllr Marsh proposed no changes, seconded Cllr Scott, All in favour.



(i)In the interests of maintaining the Clerk’s and the Council’s knowledge base, Cllr Turner proposed the Clerk attend the University of Gloucestershire Summer Seminar to be held on 9th and 10th July 2008, seconded Cllr Mrs Manley, All in favour.


1690508 Annual Report

(i)The Clerk advised that the Annual Report covering 2007/8 would be published in June.


1700508  Planning

(i)A dedicated planning meeting is to be held to form responses to the various consultations.


1710508  Date of next Meeting

The date of the next Parish Council Meeting will be Monday 16th June 2008