SOUTH CAVE PARISH COUNCIL

 

18th May 2009

 

The Meeting of South Cave Parish Council took place in the Town Hall, 42 Market Place, South Cave commencing at 7:00pm

 

Present:            Cllrs Harrison (Chair), Barnett, Lenton, Manley, Kelly, Jamieson,

        M Turner, L Turner

        Ward Councillors Hudson, Smith and Galbraith

                        Special Sergeant Howard Waudby

        Mrs K R Richmond and Mrs K Cooper – Clerks

        1 member of the public       

 

Public Forum

 (i)A suggestion that the recycle bin for steel cans at the tennis courts is too

 large and in view of residents now utilising their own blue bin recycling could it

 be down sized, however it was reported that the bin is used and it does get full.

  (ii)It was reported that gullys in Market Place and Annie Med Lane (near the animal

     welfare home) were blocked after the recent heavy rain and that the Sand Pit was also

     full again.

 

3090509  Election of Chairman & Declaration of Acceptance of Office

Cllr Barnett proposed that Cllr Harrison be elected as Chair for the year 2009/10, seconded Cllr Kelly, vote six in favour 1 abstention.  Cllr Harrison signed the Declaration of Acceptance of Office.

  

3100509 Election of Vice Chairman

Cllr Manley proposed that Cllr Mrs E Barnett be elected as Vice Chairman for the year 2009/10, seconded Cllr Lenton, All in favour.

 

3110509 Apologies for absence

Cllr Manley proposed that apologies be accepted from Cllr Marsh, seconded Cllr

Barnett, All in favour.

 

3120509 Organization of Committees

               Appointment of members or representatives to serve on the mentioned committees

               (categories may be subject to change)

(a)   Farmers Market – Cllrs Kelly, Manley and Harrison

(b)   Finance, Training & General Policy – All members of Council

(c)    Open Spaces – Cllrs Turner, Harrison, Mrs Barnett, Mrs Turner, Mrs Manley and Mrs Jamieson

(d)   Planning & Technical Services – Cllrs Harrison, Turner, Kelly, Marsh, Lenton, Mrs Turner and Mrs Barnett

(e)   ERNLLCA – Cllrs Harrison and Mrs Barnett

(f)     South Cave Social & Rec. Committee – Cllr Mrs Turner

(g)   S & E Barnard Trust – Cllr Mrs Turner

(h)   Mrs Barnard’s Allotment Charity – Cllr Turner and Mr Pattison

(i)     Samuel Jobson’s Charity – Mr Mann, Mrs Binns and Mrs Cooper                       

Initialled......

 

(j)     Police Liaison Representative – Cllr Kelly

(k)   School Liaison Representative – Cllr Marsh

(l)     Emergency Committee – Cllrs Harrison, Marsh, Mrs Barnett, Mrs Manley, Lenton and Turner

(m) Planning – All members of Council

 

3130509  Ward Councillors Reports (For Information Only)

Ward Cllr Galbraith advised Council:

(i) He attended the ERYC AGM and advised that for the civic year 2009/10 the new Chair was Cllr C Matthews and the new vice-chair, Cllr David Rudd.

(ii)On Swine-flu measures.

Ward Cllr Smith advised Council:

(i)She is the vice-chairman for the NHS Vulnerable Adults Partnership, East Riding Unit.

Ward Cllr Hudson advised Council:

(i)concerns had been raised re traffic speed on Ferry Road. This matter is to be monitored

3140509  Approval of Previous Meeting’s Minutes

Cllr Manley proposed that the minutes of the meetings of 6th April 2009 and 20th April 2009 be approved and entered into records, as a true and accurate record, seconded Cllr L Turner, All in favour.

 

3150509  Declarations of Interest

(i)Cllr Lenton declared a personal interest in Minute ref: 3270509 (ii) due to friendship

(ii)Cllr Manley declared a personal interest in Minute ref: 3270509 (ii) due to acquaintanceship .

 

3160509  Police Matters

(i)Special Sergeant Waudby reported that there were 6 crimes including 1 criminal damage, 1 theft, 1 burglary dwelling, 1 burglary other, 1 assault and 1 fraud and forgery. 

(ii)Cllr Turner reported that Common Road did not appear to be on the Police mapping system.  In order to assist the Police in locating Common Road, South Cave Cllr Turner proposed that a letter and map be sent to the Northern Command Centre, seconded Cllr Lenton, All in favour.

(iii)Measures to address speeding traffic are to be put on the Planning & Tech Committee Agenda.

(iv) The Council received minutes from the Police and Partners Forum 22 January 2009 and

 noted next meeting at Skidby Village Hall

 

3170509  Co-option of Councillor

                 (i)Cllr Harrison proposed that an informal chat be arranged with the applicant in order to share further information, seconded Cllr Kelly, All in favour.

 

3180509 Committees

                The Council received and where necessary, adopted  the resolutions from within the minutes

                  of the following committee meetings:

 

 

Initialled......

 

                  Planning and Technical, 11 May 2009

    Planning, 6 April 2009

     Proposed Cllr Lenton, seconded Cllr Turner, All in favour

 

3190509 Annual Parish Meeting

               The Council noted the content of the draft minutes for the Annual Parish Meeting. Items

                 including Pelican Crossing, smoking litter and Bus service are to be put on the agenda for the

                 next Planning & Technical Services Committee meeting.

 

3200509 Finance

               (i)Items for payment for May 2009

 

Payee

Description

£

Npower

Gas

117.00

NPower

Electricity

80.00

Petty Cash

 

60.00

Northcliffe Media Ltd

Public Notice

85.10

South Cave W.I.

Hire of Hall 23/04

12.00

D S Walker

Internal Audit

100.00

Supplies

Stationery

85.97

C. Langley

FM Caretaker

100.00

R Sheppard

Cleaning

49.12

Salaries

Salaries

4185.09

ERYC

Pension

654.92

Opal Telecom Ltd

Fixed Line Calls

0.08

 

 

 

Total

 

5529.28

 

   

(i)Cllr Barnett proposed that these items be paid on the grounds of sound financial management of the Council, seconded Cllr Manley, All in favour.

(ii) To appoint Mr D S Walker as internal Auditor for the year 2009/10. Proposed Cllr Turner, Seconded Cllr Manley, All in favour.

(iii)To approve the annual audit plan to year end 2009.  Proposed Cllr Manley, seconded Cllr Harrison, All in favour.

(iv)To resolve the internal control and audit review and to approve the internal auditor Terms of Reference.  Proposed Cllr Barnett, seconded Cllr Kelly, All in favour.

(v)The Council duly noted the display of the Notice of Appointment of Date for the Exercise of Electors’ Rights (20th April to 19th May 2009).

(vi)To approve the year-end accounts for 2008/9.  Proposed Cllr Manley, seconded Cllr Kelly, All in favour.

(vii)The Council resolved to appoint Cllrs Harrison, Barnett, Manley and Turner to the HSBC Account and Cllrs Harrison, Barnett, Manley and Kelly to the Co-operative Bank Account and Mrs K Cooper to both accounts as Clerk and RFO.  Proposed Cllr L Turner, seconded Cllr Kelly, All in favour. 

(vii)To receive the report for the year 2008/9 from the Internal Auditor.  Proposed Cllr L Turner, seconded Cllr Kelly, All in favour.

(viii)Subject to amendment on the asset register the council agreed the Annual Governance Statement for 2008/9 and was signed by the Chairman.  Proposed Cllr Turner, seconded Cllr Barnett, All in favour.

(ix)The Council duly noted the increase in Fidelity Guarantee to £100,000 at no extra cost.

 

Initialled..........

 

 

 

3210509  Correspondence

                 (i)The Council considered the notes of the Haltemprice and Hunsley Local Action Team

      on 22 April 2009 and it was agreed that Cllr Kelly will attend the next meeting.

                  (ii)The Council received the notice of the European Election 4 June 2009.

                  (iii)The Council noted receipt of the South Cave Preservation Committee minutes dated 6 May

     2009.

                  (iv)The Council noted the minutes of the South Cave In Bloom meeting of 8th April 2009.

 

3220509  Administration

    (i)The Council noted sales of Heritage Trails and publicity and letter from ERYC Senior

     Public Services Officer. 

                  (ii)The Council noted the retention of a Solicitor for production of emergency license at

                  theTown Hall

                  (iii)The Council noted a report on new legal duties regarding Public Sector Equality.

 

3230509  ERNLLCA/SLCC

(i)The Council approved attendance by the Clerk at the SLCC Branch Training Day 3 June

 2009.  Proposed Cllr L Turner, Seconded Cllr Harrison, All in favour

                  (ii)The Council approved attendance at the SLCC Regional ‘one day’ conference on 8

                   September 2009 at Wakefield by the Clerk and Cllr Kelly.  Proposed Cllr L Turner, Seconded

                  Cllr Barnett, All in favour.

 

3240509  Annual Report

                 (i)It was suggested that the 2008/2009 Annual Report include figures for clarity in the Financial Report and a paragraph detailing the role and responsibility of the Parish Council for transparency and accountability.

 

3250509  Newsletter

    (i)Several items were considered for the July Newsletter

 

3260509   Planning

                 (i)Councillors considered the letter from The Methodist Church – Hull West Circuit regarding

    the disposal of South Cave Methodist Chapel, 51 Church Street with the following comments

    to be forwarded: The Chapel is in the Conservation Area and as long as the apartments are

    sympathetically done to make best use of the existing building and preserve the residential

    and visual amenities of the area together with the reassurance that on-street parking does not

    increase, then in principal the Council would raise no objection. Proposed Cllr Lenton,

    Seconded Cllr Kelly, 7 in favour and 1 abstention.

                (ii)DC/09/01502/PLF/WESTES – Full planning permission

                  Erection of extension at rear at 68 The Stray, South Cave for Mr G Bisby. The Parish Council

                discussed this application at the meeting last night and would raise no objection to the

                  application as it has no adverse effect on the property, neighbouring properties or the street

                scene.  Proposed Cllr Turner, Seconded Cllr Barnett, All in favour.

    (iii)App No. 6435(S211) – Fell a tree at 8 Church Hill

    The Parish Council discussed this application at the meeting last night and would raise no

     objection, but we would request that a suitable specimen tree be planted as a replacement as

close as possible to the site of the tree to be felled or if this is not practicable then a   replacement  tree donated to the village in order to maintain existing tree stocks. Proposed Cllr Barnett,Seconded Cllr Kelly, 6 in favour and 2 against.

Initialled..........

 

3270509   Staffing Matters

                 (i)Due to the confidential nature of the business transacted and in the public interest the public

    were temporarily excluded and were instructed to withdraw.  Proposed Cllr Barnett, Seconded

    Cllr Kelly, All in favour.

                 (ii)To Council noted the formal signing of the Contract of Employment of the Clerk and RFO.

 

3280509   To note the date of next Parish Council Meeting – Monday 15th June 2009

 

 

………………………Chairman

 

……………………..Date