16th July 2007



The Meeting of South Cave Parish Council took place in the Town Hall, 42 Market Place, South Cave commencing at 7:00pm


Present:                                     Cllrs Scott, Turner, Marsh, Mann, Harrison, Kelly, Wright, Mrs Barnett, Mrs Manley (Chair) and Mrs Turner

                        Mrs K R Richmond – Clerk

                        Ward Cllrs Galbraith and Mrs Smith

                        One member of the public


 Public Forum

(i)The issue of problems at the polling station on West End were brought before Council

(ii)The flooding was brought to Council’s attention.

(iii)It was reported that there were instances of double parking on Church Street. This matter is to be brought before the Planning & Technical Services Committee.

(iv)It was reported that South Cave is scheduled for gulley cleaning on 13th August.


0330707 Apologies for absence

Cllr Mrs Manley proposed that apologies be accepted from Cllr Lenton, seconded Cllr Turner, All in favour.

0340707 Ward Councillors Reports (For Information Only)

(i)Cllr Mrs Smith reported that proposals were being considered for further fencing on the school grounds.

(ii)A report was being considered by the ERYC Cabinet regarding fair access to social services.

(iii)The Quirk report regarding the handing over of assets to local groups was being considered by ERYC.

(iv)A further report on Planning for Sustainable Communities was also being brought before ERYC.

0350707 Approval of Previous Meeting’s Minutes.

Cllr Marsh proposed that the minutes of the meeting of 18th June 2007 be approved and entered into records, as true and accurate, seconded Cllr Wright, All in favour.

0360707 Declarations of Interest

Cllr Scott declared a personal interest in Minute Reference: 0390707(iv) and (v), through being a member of the organisations.

Cllr Mann declared a personal interest in Minute Reference: 0390707 (iv) through being a member of the organisation

Cllr Mrs Manley declared a personal interest in Minute Reference: 0390707(v) through being a member of the organisation

0370707 Police Matters

              (i)PC Bagley sent his apologies for not attending the meeting. He will ensure that a police officer will attend the next meeting.

(ii)The Council noted a letter received regarding Police Authority Consultation

        (iii)Cllr Kelly, as the Police Representative, will attend the Dale & South Hunsley Neighbourhood Action Team to be held on 19th July 2007 at Brough Community Centre

0380707    Finance

  (i)Items for payment for July 2007








Univ of Glos






L Jones

Ann Rep Distribution


Kingston Coms

Telephone and bband





J Ellerker

PROW maint.


Cllr Mann

Travel Exp


Mr Vincent

Garage Rent





B Sheppard









HM Revenue & Customs



C Langley



GK Beaulah






Cllr Scott proposed that these items be paid on the grounds of sound financial management of the Council, seconded Cllr Turner, All in favour.  

(ii)Cllr Wright proposed that the amendment to Terms of Reference for the Finance & General Policy Committee to allow for conducting the annual review of internal control and audit procedures as required by the Accounts and Audit Regulations be approved in the interests of the efficient running of the Council, seconded Cllr Harrison, All in favour.

0390707  Correspondence

(i)Cllr Marsh proposed that information regarding “Real Aid” be published in the forthcoming newsletter, as this fund is specifically for the support of local (East Riding) flooding victims, and that a letter be sent to the resident with this information, and advising that the Parish Council are not in a position to initiate a fund, seconded Cllr Mrs Barnett, All in favour.

        (ii)Councillors discussed the response from Returning Officer regarding the Parish Council election on 3rd May 2007, and advised the Clerk to respond advising that no further action will be taken, as it would not be fruitful, whilst asking that staff training minimises the possibility of ambiguous comments at polling stations, proposed Cllr Wright, seconded Cllr Kelly, All in favour.

        (iii)The Council noted a letter of thanks from Royal British Legion

        (iv)Councillors noted receipt of the South Cave Preservation Society Management Committee meeting minutes of 6th June 2007

        (v)The Council noted receipt of the South Cave In Bloom Association meeting minutes of 5th June 2007

        (vi)Councillors noted receipt of ERYC flooding update 5th July 2007, and were advised that further up to date copies were available in the office.

040707 Committees

        (i)The Council received and where necessary adopted the resolutions from within the minutes of the following committee meetings:

                   Open Space Committee: 20th June 2007

         Farmers Market Committee : 20th June 2007

          Planning & Technical Services Committee : 3rd July 2007

Proposed Cllr Mrs Barnett, seconded Cllr Mrs Turner, All in favour.

0410707  Administration

(i)Councillors note the Clerk will be taking leave from 19th July 2007 and returning to work on 3rd August 2007, and that Mrs Watson will be manning the office during opening times during this period.


(i)Councillors considered attendance at the ERNLLCA meeting on 18th July 2007 at South Cave Family Centre at 7:00pm. Cllrs Mann and Scott are to attend.

        (ii)In the interests of improving the knowledge base of Council, Cllr Kelly is to attend the YLCA, ERNLLCA and YHRTP training conference at Scarborough on 28-30th September 2007 as a day delegate, at a cost of £95, proposed Cllr Wright, seconded Cllr Scott, All in favour.

0430707   Area Forum

(i)In the interests of supporting the local community as well as the wider area, Cllr Marsh proposed that  flood prevention measures should be submitted for the Area Forum agenda, seconded Cllr Mrs Turner, All in favour.

0440707  Planning

(i)DC/07/01641/PLF/WESTES – Full Planning Permission

        Erection of first floor balcony and roof terrace at 12 Church St, South Cave (Conservation Area) for Mrs Mills. Cllr Turner proposed that the Parish Council raise no objection as the application has no serious adverse effect on the property, the enjoyment of amenity at neighbouring properties, or the street scene, and has no adverse effect on the character and appearance of the Conservation Area, seconded Cllr Scott, All in favour.


        (i)App No. 5408 – remove part of Ash tree at 35 Bridge Road, South Cave. Cllr Marsh proposed that in order not to delay the application, the Parish Council defer to the expert advice of the ERYC Tree Officer, seconded Cllr Mrs Turner, All in favour.

        (ii)App No. 5383 – prune a tree at 14 The Limes, South Cave. Cllr Wright proposed that this tree is one of a group that provides a positive contribution to the amenities of this area; and that judicious pruning and good tree husbandry would not be objected to, therefore, the Council defers the decision to the ERYC Tree Officer; if they are minded to approve, then works should be agreed prior to consent, and works carried out under ERYC supervision, seconded Cllr Mrs Barnett, All in favour.

0450707  Date of next Meeting

The date of next Parish Council Meeting will be Monday 17th September 2007.


            Meeting Closed at 8:30pm.




Dated……………                                                                                           Signed…………………..