15th September 2008



The Meeting of South Cave Parish Council took place in the Town Hall, 42 Market Place, South Cave commencing at 7:00pm


Present:                                     Cllrs Turner, Kelly, Harrison (Chairman), Mrs Barnett and Mrs Turner

                                                 Ward Councillors Hudson and Galbraith

                        Mrs K R Richmond – Clerk


   Public Forum

(i)The escalation of a neighbour dispute was brought to Council’s attention

(ii)Parking across an informal crossing point at Water Lane is to be put on the agenda for the next meeting of the Planning & Technical Services Committee.                   


1990908 Apologies for absence

Cllr Mrs Turner proposed that apologies be accepted from Cllrs Scott, Lenton, Marsh and Mrs Manley, seconded Cllr Kelly, All in favour.


2000908 Ward Councillors Reports (For Information Only)

Cllr Galbraith reported on a specific planning application and the ERYC response to fuel poverty.

Cllr Hudson raised the question of the disabled parking bay on Market Place, and the overhanging trees on Beverley Road. Both these matters are to be discussed at the next meeting of the Planning & Technical Services Committee.


2010908 Approval of Previous Meeting’s Minutes

Cllr Mrs Barnett proposed that the minutes of the meeting of 21st July 2008 be approved and entered into records, as a true and accurate record, seconded Cllr Kelly, All in favour.


2020908 Declarations of Interest

There were no declarations of interest.


2030908 Police Matters

(i)The Police had provided the figures for the previous two months and advised that there had been 18 crimes committed in the area, one theft from unattended motor vehicle, two burglaries, one burglary other, one assault, four thefts, seven criminal damage, and two instances of arson. It should be emphasised that this is over a two month period.

(ii)Councillors noted the meeting of the South Hunsley and Dale Wards Police and Partners Community Forum to be held on 25th September at Swanland Village Hall. 7:30pm


2040908 Casual vacancy

(i)As the Parish has not called a poll, the Council considered the four applications for co-option to Council received.


Cllr Harrison proposed that in light of the information contained within the letters, Ms S Jamieson and Mr C Green should be co-opted to Council, seconded Cllr Mrs Barnett, vote: 4 in favour, 1 abstention.


2050908 Committees

(i)The Council received and where necessary, adopted the resolutions from within the minutes of the following committee meetings:

                         Planning Committee: 14th July, 11th August 2008

                         Open Space Emergency Meeting: 3rd September 2008

                         Farmers Market: 30th July 2008

                         Planning & Technical Services: 13th August 2008

                         Open Space: 27th August 2008

                         Town Hall: 28th August 2008 and 10th September

Cllr Mrs Turner proposed that the minutes from the committee meetings be adopted in the interests of sound management of the Council, seconded Cllr Turner, All in favour.


2060908    Finance

  (i)Items for payment for September 2008                











R Sheppard



M Green

Cem Notice Board








Allianz Cornhill

Ins for bus shelters


K Richmond

AVG & Travel Exp





Yorkshire Water




Allot Rent


Robinson & Sawdon



FG Adamson

Billy Goat


Sport & Leisure Pubs






R Sheppard

Bench clean & petrol


K Watson






C Langley

Market Supt.






Cllr Mrs Turner proposed that these items be paid on the grounds of sound financial management of the Council, seconded Cllr Kelly, All in favour.

(ii)To resolve that the Council in accordance with its power under S137 & 139 of the Local Government Act 1972 should incur the following expenditure which, in the opinion of the Council, is in the interests of the area, or its inhabitants and will benefit them in a manner commensurate with the expenditure:





(a)    a donation of £250 to South Cave WI, propoised Cllr Turner, seconded Cllr Kelly, All in favour.

(b) a donation to Mencap was not agreed but a letter be sent advising that the two charity stalls at the Farmers Market were available for local fund-raising and awareness, proposed Cllr Kelly, seconded Cllr Mrs Turner, All in favour.

(iii)It was suggested that Cllrs Harrison and Mrs Turner attend the 2009/10 ERYC Budget Conference in Beverley.


2070908  Correspondence

.(i)The Council noted receipt of the South Cave Preservation Society meeting minutes of 6th August and 3rd September 2008

        (ii)Councillors noted the minutes from the South Cave In Bloom Association meeting held 14th August 2008 and considered the purchase of a bench for Rawdale Close. Cllr Mrs Turner proposed that a quotation be obtained for the moving of the bench on Market Place to the site at Rawdale Close, and that enquiries be made if the resultant space could be used for parking, seconded Cllr Kelly, All in favour.

        (iii)The Council considered the contents of a letter regarding BT payphones, and their potential retention. As it would cost the Council a substantial amount, Cllr Kelly proposed that the Council take no action on this matter, seconded Cllr Mr Barnett, All in favour.

        (iv)Councillors considered attendance at the ER Local Strategic Partnership and Rural Joint Conference to be held on 21st November 2008, with Cllr Kelly and the Clerk to attend, but also to be put before the next meeting of the Council, proposed Cllr Harrison, seconded Cllr Turner, All in favour.


2080908  Administration

        (i)The Council considered a request from the South Cave Preservation Society for the use of the Town Hall foyer for Christmas celebrations in 2008, and in order to support a local group, Cllr  Mrs Turner proposed that the Council agree to the request, with the usual Health & Safety considerations, seconded Cllr Mrs Barnett, All in favour.

        (ii)Councillors noted a report regarding the progress of the Heritage Trail

        (iii)The Council considered the purchase of two new hanging basket brackets for the Town Hall to enable the further enhancement of the street scene, proposed Cllr Mrs Barnett, seconded Cllr Mrs Turner, All in favour.

        (iv)The Council noted a letter of correction from ERYC regarding the additional funding for flood defences. This will not now be allocated by a bid process.

        (v)Councillors considered the initial draft of the South Cave Emergency Plan. The Clerk is to arrange a dedicated meeting of Council to further progress this matter as soon as possible.



        (i)Councillors considered attendance at the SLCC CPD course on Project Management, 27th November at Wolverhampton at a cost of £95. Cllr Kelly proposed that in light of the works due to be carried out at the Town Hall, this would be an appropriate course for the Clerk to attend, seconded Cllr Mrs Barnett, All in favour.






2100908  Staffing Issues

(i)To resolve that in view of the confidential nature of the business to be transacted, it is advisable in the public interest that the public be temporarily excluded and they are instructed to withdraw, proposed Cllr Mrs Turner, seconded Cllr Kelly, All in favour.

(ii)The Council considered the addition of one scale point to the Clerk’s salary as per the contract of employment on gaining a Batchelor of Arts Honours degree, with Cllr Harrison proposing the additional scale point, seconded Cllr Kelly, All in favour.


2110908  Date of next Meeting

The date of the next Parish Council Meeting will be Monday 20th October 2008